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Board Member Remote Voting

Board member remote voting is an excellent tool that allows directors to vote on matters during a meeting without the need to travel and disrupt the business. It is time-saving and cost-effective for all parties involved since it eliminates the need to travel between meetings or pay for flight train or bus tickets or hotel rooms, gas or business meals for board members who live far from home. Furthermore, it helps cut down on the cost of printing and keeping paper documents.

However, if you decide to allow your board members to vote by email in a virtual meeting, it is vital to establish a clear email voting procedure and ensure that all necessary requirements are met for an election to be valid. The procedure for voting (including the definitions of “yes”, ‘no’ and “abstention”) must be clearly stated in the agenda. The board members must respond to the vote call within a reasonable period of time. Finally, the presiding official should ensure that the voting procedure is completed and the results are documented in the meeting minutes.

It is suggested that you switch to a portal for board members to ensure that your board members to be able to vote in a secure and efficient manner. These platforms offer the highest level of security to ensure that all information is secured and nobody can alter the results. These tools will also increase board participation since directors are encouraged to express their opinions and participate in discussions before deciding on issues.